When you use our service, you're trusting us with your information and judging materials. The judgesroom.com contributors understand this is a big responsibility and are committed to protecting your privacy and handling all judging materials with the utmost confidentiality.
This policy explains what information we collect, why we collect it, and how you can control your data and judging materials.
This application uses Google Analytics to collect anonymous usage data that helps us improve the application. The analytics data we collect includes:
You can opt out of Google Analytics data collection by disabling it on the Event Setup page within the application.
The anonymous usage data we collect through Google Analytics to improve the application. Understanding usage patterns helps us identify and fix performance bottlenecks, ensuring optimal performance during critical judging periods. Anonymous metrics guide us in developing features that benefit the judging community and help us monitor application stability to ensure consistent service when judge advisors need it most.
General usage data also helps us improve the interface and workflow efficiency, making the judging process smoother for all users. All data collection is designed to improve the application without compromising the confidentiality principles required by Guide to Judging.
When you use judgesroom.com, you upload information about your event and create judging materials during the competition process. We store and process such data to provide the judging functionality:
We treat all data stored in the judges' room as highly sensitive information that must be protected at all times.
judgesroom.com operates using Cloudflare Workers as our server infrastructure. All data processing occurs within Cloudflare's secure infrastructure, which maintains industry-standard security protocols and compliance certifications. All data is stored securely using Cloudflare's infrastructure, where all objects stored in D1 databases, including metadata, live databases, and inactive databases, are encrypted at rest.
All communications between your browser and our servers are encrypted over TLS/SSL (HTTPS) to protect your data from being intercepted or tampered with.
judgesroom.com is available as a hosted service and can also be self-hosted by event partners who prefer to maintain complete control over their judging environment and data. We provide detailed documentation for self-hosting, including how to deploy the application and secure the network connections. When self-hosting, you are responsible for your own data handling, privacy compliance, security measures, and infrastructure management. This privacy policy does not apply to self-hosted deployments.
When you join a judges' room, all individuals who can access the judges' room will have access to your input information, including any data you upload or create during the judging process.
Judges' rooms are protected by a unique room ID. Anyone who has access to the room ID can access all data and judging materials in the judges' room. To protect your privacy and maintain the confidentiality of judging material, judges and judge advisors should not share the invitation link beyond judges.
You can modify your data at any time while the judges' room is active. This includes updating your evaluations, notes, and any other information you've contributed to the judging process.
To delete your information, you can ask your judge advisor to remove your name from the Event Setup page, or request that the entire judges' room be destroyed. When a judges' room is destroyed, all associated data is permanently deleted and cannot be restored.
In accordance with the Robotics Education & Competition Foundation's "Guide to Judging" confidentiality principles, all judging materials are strictly confidential. We treat all data stored in the judges' room as highly sensitive information that must be protected at all times.
While we do store and process your judging materials as necessary to provide the service functionality, we maintain strict confidentiality protocols. Your judging data is never shared with third parties or external services beyond our secure infrastructure. We do not maintain logs or records of judging content for purposes other than providing the judging system functionality. When the Judge Advisor confirms to destroy the data at the end of the event, all judging materials are permanently deleted and cannot be restored.
This approach ensures complete compliance with the judging confidentiality requirements outlined in principles JP1 (Confidentiality) and AD7 (Collection and Treatment of Judging Materials) of the "Guide to Judging." judgesroom.com is designed to fully comply with all RECF requirements, particularly regarding confidentiality, impartiality, and proper handling of judging materials.
We may update this privacy policy from time to time to reflect changes in our practices or applicable regulations. Any significant changes will be communicated through the application interface. We encourage users to review this policy periodically.
If you have any questions or concerns about this privacy policy, our data handling practices, or the judgesroom.com application, please contact us at me@jerryio.com.
Last updated: October 2025